SUBEC

Information about the management of residential condominiums

 

Our company offers complete and professional services for the co-owners at reasonable price.  We manage different buildings in Montreal, Laval and north sore.
We offer complete services that are explained below:

 

Services:

1. We prepare the Annual General meeting of co-owners:
• We prepare the agenda of the annual general meeting;
• We send all the appropriate documents for the annual general meeting to the co-owners;
• We are present at the annual general meeting of co-owners;
• We write and send the minutes of the annual general meeting to the co-owners;

In the case of an extraordinary general meeting of the co-owners:

• We prepare the agenda of the extraordinary general meeting;
• We send all the appropriate documents for the extraordinary general meeting to the co-owners;
• We are present at the extraordinary general meeting of co-owners;
• We write and send the minutes of the extraordinary general meeting to the co-owners;
2. We establish the annual budget (with a state of unchecked incomes and expenses);
3. We collect the condo fees;
4. We do the accounting:
   • We open a new bank account for the co-owners in which both the administrators and the manager need to sign;
   • We do the deposits in the bank account of the co-owners;
   • We manage the co-owners’ bank account;
   • We manage the co-owners’ bank account for the reserve fund;
   • We prepare the required payments for the ;
5. We take in charge the account of the reserve fund and make recommendations;
6. We meet the administrators to sign checks to pay the expenditures on a monthly basis;
7. We read the Condominium Act and make recommendations;
8. We visit the building frequently;
9. We negotiate the service contracts;
10. We forecast the work that needs to be done in the building;
11. We supervise work while it’s in progress;
12. We take in charge important documents for the management of the building;
    • We have a monthly meeting with the administrators:
    • We prepare the agenda for the monthly meeting;
    • We write the minutes of the monthly meeting;
    • We present the forecast that we made for a decision by the administrators;
    • We give the administrators a copy of the monthly state of unchecked incomes and expenses;
13. We update documents for the government (ex: Annual return, Tax report…);
14. We update the syndicate’s registry;

 

We are also interested in doing a management in collaboration with the administrators if they decided to stay implicated in the management of the building.

 

Contract:

1. The contract is signed for 1 year and is renewable;
2. The contract is established at an affordable cost and it represents a monthly amount by condominium, plus taxes;
3. The fees of Gestion Immobilière SUBEC Inc. are payable the 1st day of each month applicable to the current month;
4. Some fees are excluded of the contract and can be done with an extra charges:
   • Attorney or notary fees;
   • Fees to collect condo fees;
   • Extraordinary fees for the mail;
   • To prepare a file for Court;
   • To be present at the Court;
   • To manage a claim (ex: fire, water damages…);

Other information about Gestion Immobilière SUBEC Inc.:

1. We are a familial company and we manage buildings since 1979 and we do management with Gestion Immobilière SUBEC Inc. since 2001;
2. We are a member of the RGCQ (Regroupement des gestionnaires et copropriétaires du Québec);
3. We can be reach 24 hours a day and 7 days a week for emergencies;
4. Our company has an expertise in the construction business that will help your syndicate.  In fact, Mr Réjean Leclerc has built more than 3 500 condominium units and more than 500 000 s.f. of industrial and commercial buildings in the past 30 years;
5. We have a 1 000 000 $ professional liability insurance;
6. Mr Réjean Leclerc and Ms Marie-Josée Leclerc both have a general contractor’s license;
7. Mrs Marie-Josée Leclerc has her bachelor of laws from University of Montreal.